In order to submit publications for Open Access on ORBi, the author must have the necessary permissions.
The 2018 amendment to the copyright provisions of the Economic Law Code allows affected authors to submit their journal articles in Open Access, regardless of the contract signed with the publisher. Learn +
The author who has not transferred their copyright for electronic distribution to the publisher can deposit his publication in open access (unless the agreement with the publisher was renegotiated later).
Does the publisher of the work authorise the submission to an institutional database? To find out, you can consult the publisher's website (or contact them directly) or SHERPA/RoMEO, which lists editorial policies, especially for self-archiving.
Some institutions, research programs and funding agencies make it compulsory to submit in OA the publications resulting from the research that concerns them. This is also the case at the ULiège.
Since 2007, ULiège has applied an institutional mandate of mandatory submission in its open archive, ORBi. This mandate, updated in 2014, implies:
Since September 2018, the Open Access decree has made it mandatory for articles funded in whole or in part by the Wallonia-Brussels Federation to be submitted with Open Access. LEARN +
The FRS-FNRS mandate makes the Open Access deposit of journal articles mandatory for all recipients of their funding. LEARN +
Plan S makes it mandatory, as of January 1, 2021, to publish and/or disseminate the full text of all scientific publication submissions funded by the Coalition S member, in Open Access and under an open license. LEARN +
The H2020 mandate requires Open Access to peer-reviewed scientific publications addressing the results of Horizon 2020-funded research. LEARN +
The Horizon Europe mandate requires Open Access to peer-reviewed scientific publications – including books and other extended forms of publication – where these comprise the results of research that were carried out thanks to funding from the Horizon Europe project. LEARN +
As a general rule, you should always ensure that you have the right to use images in your publications and presentations. An image is defined as any visual representation: photograph, drawing, illustration, graphic, diagram or other.
When using an image of which you are not the author, it is necessary to seek the agreement of the copyright holder for the use you intend to make of it or to use so-called "royalty-free" images.
In particular, when you upload a file to ORBi for open access, you must ensure that you have the right to distribute the images it contains online; this is the case if :
To help you, there are several databases containing images that are more or less freely exploitable; for example
You can also use the ULiège image bank available on the Communication Service's intranet (see the Communication Service's intranet)
In all cases, you are required to cite the source of the image and, as far as possible, the name of its author.
How to do this?
Also check the legal guide: THYS, L. (2009). "Legal aspects of scientific publishing: a practical guide for members of the academic community."
Users of the directory may read, download, copy, distribute and print any piece of work as long as they respect the basic rights of the authors of the University of Liège. Also, Open Access to a full text on ORBi is subject to the acceptance of a user license under which users agree to:
You can access the complete license agreement.
For any document available in Open Access on ORBi, the author must sign the submission application in order to authorise the electronic diffusion of their publication.
If several authors are involved, they will all have to sign the license in order for the reference to be made available on Open Access. The license will be sent to them via the email address indicated by the submitter for each co-author.
These licenses used in Gold Open Access publication allow to define permitted uses for the readers. If a publication is under a free license, it can be indicated as such on ORBi and distributed under the same license.
See the different types of CC licenses on creativecommons.org
We take care to respect the rights of each participant as much as possible. If you feel you have been wronged, please inform the ORBi team and we will immediately restrict access to the disputed document while we investigate the case.