What to submit in ORBi (versions, type of access) ?

Adding publications

There are several ways to add a publication in ORBi: 

  • with an identifier (DOI, PubMed, Scopus, ArXiv) when you have one :  See the tutorial
  • manual encoding : see the tutorial
  • by importing a file containing several references extracted from external databases such as Scopus, Pubmed or Arxiv or other tools in a standard format such as BibteX or RIS : see the tutorial
  • By adding the pdf with recovery of basic data (title, author). However, here the quality of the retrieval varies significantly from one pdf to another : See the tutorial

You will then need to check and complete the reference information and add the full text before validating the reference.

How to create an import file


You can export one or more publications from a search result or from the detailed view of a publication by clicking on the button

Then select the "Pubmed" format then click on "Create file"

The file created can be imported directly into ORBi via the options for adding references.


You can export one or more publications by clicking on the "Export" button:

from a detailed reference

from a search result

Then select the CSV format and check all the column headers to get all the data exportable from Scopus

Finally click on "Export" to download and save the file.

Arxiv via NASA/ADS

Do your search on NASA/ADS and select the reference(s) you wish to export. Be careful, if one of your references contains a large number of authors it is better to import it alone.

In the export function, choose the "Endnote" format and save the file created.

Other sources

You can import all your reference files in standard BibteX or RIS formats into ORBi. These formats are offered by all the major bibliographic databases and other reference management tools such as Arxiv (via NASA ADS), Google Scholar, Endnote, Zotero...

Note that the ORBi import tool has been developed according to the standard format. However,  there may be great variability in the way the data is encoded. It is therefore possible that the importation does not always give the expected results.

How and why asking for text extraction of the publisher version to have an author version

Modifying publications

It is possible to modify a publication by clicking on the button

  • Via MyORBi and the page with all your publications 
  • Via the detailed reference if you are logged in

A copy of the reference is created to which you make your changes. It is then imperative to validate this copy so that it replaces the archived reference.

The references must be modified directly or at the latest during the day. The copies will not be kept beyond that.

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Why publish in Open Access ?

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